For any kind of event
A one-of-a-kind event. The app adapts.
Gallery opening, seminar, reunion, christening. Orgaa works as soon as there are more than 3 people to coordinate.
100% free
Use cases
Built for other.
Everything you need, nothing you won't use.
Modules on demand
Switch on only what you need: chats, schedule, tasks, expenses, photos, gifts. Switch off the rest.
Co-organising
Invite several co-organisers with the very same rights as you.
One chat per event
No more WhatsApp group drowning out half your conversation.
The guide
A family get-together, a christening, a team away day, a school reunion: whatever the event, organising it rests on the same foundations. You need a date that works, a venue, a guest list, reliable replies, a running order and a clear split of tasks and costs. The hardest part is rarely the logistics themselves, but carrying it all alone with information scattered everywhere. Sharing the organising and switching on only the tools you need makes any format manageable.
Where do you start when organising a group event?
2 to 3 months before
Set the framework
Define the aim, the rough number of people and who's organising with you. For a christening or an away day, book the venue or the celebrant now.
6 weeks before
Fix the date
Sound out the people who simply have to be there, then make the call. For a reunion or a get-together of a far-flung family, give plenty of notice to those who need to travel.
1 month before
Invite and collect replies
Send an invitation with a reply-by date. At the same time, ask for the useful details: dietary needs, plus-ones, accommodation needs.
15 days before
Share out the tasks
List what's left to do and assign each task to a named person, with a deadline. Share the schedule as soon as it's settled.
After the event
Wrap up properly
Share the photos, thank those who helped, settle any costs paid upfront and note what worked if the event is going to happen again.
What should you check before any event?
- A clear aim: celebrating, catching up, working together
- A reply-by date, and a reminder planned
- Venue access for older guests and pushchairs
- Attendees' dietary needs and allergies
- A named person in charge of each task
- A written running order, shared with those who are helping
- A plan B in case of rain or drop-outs
- The kit: sound system, projector, chairs, extension leads
How do you split the costs of a group event?
- Venue
- Hall, holiday cottage or restaurant: say in the invitation whether it's covered, shared or down to each person.
- Food
- A caterer paid by the organiser, a contribution per person or a bring-and-share meal: pick a rule and announce it.
- Transport and accommodation
- Usually paid for by those attending; for a work away day, the company picks up the bill.
- Gift or token of thanks
- For a christening or a send-off, free contributions via a group fund link save you collecting envelopes of cash.
- Costs paid upfront
- Log each purchase at the moment it's made: small receipts are the first to be forgotten.
Inside the app
Exactly what you'll see in Orgaa.
The key modules for other, just as they appear in the app.
Let's get together to celebrate Léa's 30th!
Smart attire, golden touches
+5Le Loft, 12 rue des Lilas
Event details
Date, venue, dress code, description and guest list, all at a glance.
Marie
What time are we leaving?
6pm outside my place
Thomas
Perfect, I'll bring the drinks
Sofia
I'll take care of the cake
Great, see you soon!
Group chat
The chat dedicated to the event: messages, decisions and fun, all in one place.
Organisers
Alex D.OrganiserMarie L.Co-orgThomas B.Co-orgSofia R.Co-orgCo-organisers
Share the planning: add co-organisers with the same rights as you.
Features
What you won't find anywhere else.
An attention to detail other apps don't have.
Surprise mode
The surprise stays secret, truly.
The recipient sees neither the gifts nor the messages about them, until the reveal. A detail that changes everything.
- Content hidden on the recipient's side
- A dedicated chat for the organisers
- Reveal it whenever you want
Organisers
Léa's birthday
Group fund
Gift for Léa
For Léa
12 contributors
Cake & decorations
8 contributors
Gift list
Léa's wishlist
Beneficiary
Nothing to see here
The surprise stays secret until the big day.
Web RSVP
Your guests reply without installing the app.
One link is enough: the invitation card opens in the browser and the reply takes two taps. Those who want the app download it, the others don't have to.
- Attendance, adult or child plus-ones, a note to the group
- Add to calendar, directions and QR code straight from the page
- Wishlist and gift list bookable without an account
An account is created automatically on the first reply, with no password needed.
FAQ
Frequently asked questions: other
Can't find your question? Contact us at contact@orgaa.fr.
Also for these events
One app, all your events.
Orgaa adapts to every occasion: birthdays, weddings, bachelorette parties, trips.
Download Orgaa
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No bank card. No paid version.